Production: File Organisation

Here is a blog post where I show how me and my group organise our files to ease the making of our project. 

add adv & disadv

1.) Google Docs

Google Docs have so many uses, one of which is to gather my group's brainstorming from each of us individually. Then, we collect these ideas to produce a big idea that we'll use for our project. The majority of the ideas we discussed about were still developing and were primarily the first ideas that came up from our mind. You can view the file here

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2.) Google Spreadsheet 

I made a google spreadsheet to keep on track for each blog post to ensure that I've finish and include everything in my overall blog. This is such an effective and efficient way for me to view my progress without having to go back and forth checking each blog post. Here is what my Google Spreadsheet look like:

I also made another section to list out all of my file links so that it is easier for me to navigate any file I want to go with just one click.

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3.) Google Drive 

Google Drive is essential to gather all the shooting files in one place, the sharing feature allows us to freely upload any videos/photos from different accounts/devices. Creating files made it easier for us to identify between different categories and prevent confusion from all of the takes. Here is what our Google Drive look like: 

Categories:

↪ BTS (behind the scenes)

↪ CINTA & DARREL (pictures together) 

↪ PHOTOSHOOT 

↪ RAW VIDS (from camera) 

↪ SCREEN TEST (behind the scenes pictures) 

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4.) Whatsapp 

Whatsapp is a powerful communication tool to ease our group discussions and file sharing. It helps our team to stay connected and track progress efficiently. For this component 3 project specifically, we made a Whatsapp community since the number of cast joining our shooting process were quite a lot so we may need separate groups within the community for easier management. 

1 - A group consisting of my team members (Audrey, Kalista, Rara & Chelsea) 

↪ Sharing agenda during shooting day

↪ File sharing (docs, links, embeds, presentations, etc)

↪ Regular discussions regarding plan & development of our project

↪ Ask and answer questions to allow ourselves to continuously improve together 

↪ Giving reminders to our work and submit them on time, this increases our awareness and responsibility 

↪ Dividing roles and jobs 

↪ Share to-do lists 

↪ Stress on deadlines & creative block, but most importantly, encourage each other! 

2 - A group consisting of my team members (Audrey, Kalista, Rara & Chelsea) and the main cast (Cinta) 

3 - A group consisting of my team members (Audrey, Kalista, Rara & Chelsea) and the side cast for day 2 (Agung, Bagus, Louis, Neils, Ryan, Darrel, Turah K) 

4 - A group consisting of my team members (Audrey, Kalista, Rara & Chelsea) and side cast for day 3 (Haresha, Nathan, Neils, Turah K)

5 - A group consisting of my team members (Audrey, Kalista, Rara & Chelsea) and side cast for day 4 (Agung, Bagas, Ryan)

6 - A group for editing discussions & feedback (Consisting only my team members) 

7 - A group for links & resources (Consisting only my team members, we were refrained to send any text besides links & resources that are related to our project) 

8 - A group for final submission (Consisting only my team members, here we only shared the final outcome of our music video, digipak and social media) 

We followed a standardised procedure for all groups to maintain professionalism and consistency, such as: 

↪ Announce the cast members regarding the date, time, attire and cast needed days (maximum a day) before the shooting day

↪ We also never forget to show our appreciation towards our cast members for sparring their time to participate in the shooting process 

↪ We remind them to keep all information confidential and not shared to other people until the project is finished 

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5.) Pinterest 

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Since I am an organised person who likes everything to be well-structured and in place, I always take advantage of these applications specifically to accomplish projects or tasks I have (not only in the media, individually or in groups), so this method helps me work more efficiently and keep everything on track in one play. Google Docs can be a useful tool for my teammates and me to share ideas on possible technical elements we would use and narrative ideas.With headings, we can quickly navigate to a certain category without having to scroll down, and the collaborative function lets us collaborate on a same document from many devices. Using a Google Spreadsheet allows me to keep track of the things I've completed and those I still need to perform in a clear and efficient manner. The use of Google Drive enables me to navigate more easily and avoid having to search through the files again thanks to the embedded links. It is simpler to upload, organise, and distinguish between all of the behind-the-scenes and raw footage. This helps me decide which shots will be included in the final cut for editing. Finally, using WhatsApp reduces barriers to communication between me and my team and supports open discussion of any topic. It is also beneficial to inform any cast members regarding their roles and responsibilities. I intend to continue utilising these methods in the future to efficiently arrange my files, but I also hoped to discover many more applications that would support as well.

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